Letter of Credit Charges - a worked example

How much is your company paying for export Letters of Credit ?

A large UK based manufacturer exporting globally receives approximately 20 Letters of Credit p.a., each of which is confirmed by a major bank and payable at sight.

The Letter of Credit values average GBP 250,000.00 with a validity of 4 months and cover just one shipment per L/C.

Bank charges* for each L/C amount to approximately GBP 2,562.50

This includes:

1 x advising commission: GBP 75.00
2 x amendments: GBP 100.00
1 x shipment drawing (based on 0.125% of documents value): GBP 312.50
1 x presentation of discrepant documents: GBP 100.00

Confirmation fee (charged per quarter or part thereof @ 1.5% p.a) : GBP 1,875.00

Other charges (reimbursing bank charges, courier fees etc): GBP 100.00

Total annual cost (bank charges) GBP 2,562.50 x 20 L/Cs = GBP 51,250.00

*The above charges are based on the tariffs of several UK banks and are for illustrative purposes only. Confirmation fees will vary according to confirming bank's perception of issuing bank / country risk.

In addition to the above, the company will be paying costs of certain documents, such as certified / legalised Certificates of Origin.

There are also the 'intangible' costs including the time and administration associated with Letters of Credit when compared to more straightforward shipments / payment terms.

Are you accurately factoring the cost of Letters of Credit into your export sales price?

By training your key personnel, including export sales, finance and shipping administrators, the above costs can be identified and managed. Unnecessary amendment and discrepancy fees can be significantly reduced by understanding how to manage the whole Letter of Credit process from start to finish.

See what our clients say about Letter of Credit training 

When is a Letter of Credit not a Letter of Credit?

Let's paint a brief picture....

An engineering company has received a letter of credit in their favour for a high value piece of machinery.

The credit  has been issued by a little-known bank in an emerging market, but has been confirmed by a first class European bank.

A delay in receipt of a vital component of the finished goods means that shipment will be effected 5 days after the Latest Shipment Date specified in the credit.

The applicant is desperate to receive the goods and undertakes to the beneficiary by email to accept the discrepancy of 'late shipment' when documents are presented to the bank.

Sound familiar? What would you do.......?

Having come across this scenario several times recently, it is worrying that exporting companies suddenly become complacent just because they have obtained a 'confirmed' letter of credit and will suddenly lose track of rational thought when something goes wrong.

It is absolutely vital to understand that you MUST comply with ALL terms and conditions of the credit in order for the bank to honour its obligation as issuing or confirming bank.

Once a bank identifies discrepancies in documents, it is no longer obligated to honour or negotiate.

The mere 'promise' of the applicant to honour discrepancies in the case as described, should not be taken lightly as the exporter would effectively be instructing the bank to handle documents on a 'collection' basis only.

What if the applicant changes his mind?

Remember why you requested a letter of credit in the first place!

If in any doubt, insist on an amendment to the credit before shipping the goods.

Book Letter of Credit Training  

Free Letter of Credit Review

Are you or your clients.....

....regularly receiving Letters of Credit?
....constantly requesting amendments?

....struggling with adminstration of the paperwork?
....paying unacceptably high bank charges?

....finding the banks unhelpful?

For a limited period (and subject to availability) , MJ Hayward Associates Ltd is pleased to offer UK based exporting companies a free consultation to help you identify key problem areas and make suggestions to save time and costs, ie: make the job easier and more profitable for you and your colleagues!

If your company or any of your clients regularly receive Letters of Credit and would like to benefit from this independent review, please contact Mark Hayward on 0800 043 4052 or email us for further information: info@mjhayward.co.uk

Import Letter of Credit - is your bank giving you a fair deal?

Richard Casburn, Training Partner of MJ Hayward Associates, answers a recent question raised by a bank client seeking a facility to issue Letters of Credit to overseas suppliers:

Q. 

"We are an established company and we import a variety of finished goods from suppliers in China, India and Vietnam. In most instances our suppliers require settlement by Letters of Credit payable at Sight. We have an Import Letter of Credit facility with our bank which works reasonably well. However, on speaking to a competitor at a recent networking event, I was advised that his bank are prepared to "risk weight" his Letter of Credit facility. He explained that this meant that his bank are prepared to actually take into account the value and nature of the goods when deciding on the level of security they  need to support the facility. Our bank requires us to cover 100% of the value of the facility with tangible security.

Is this usual and could I negotiate a better deal in terms of securing my facility with my bank?" 

A. 

An Import Letter of Credit constitutes a definite obligation for the issuing bank to pay against presentation of compliant documents regardless of whether it is able to reimburse itself from the applicant. So the majority of Banks will see this as a commitment which represents a 100% risk, and they will therefore require security/collateral which will equate to that value.

In the scenario in the question, it would be reasonable to ask the customer's bank to consider risk weighting the facility. In simple terms this means that the bank would give consideration to the nature of the goods, and most importantly that the bank will have control of the goods during the course of the Import Letter of Credit transaction.         

A bank will always look "worst case", and this would involve taking delivery of the goods and appointing a third party to realise some value in a forced sale situation. Therefore there are many considerations for the importer's bank to evaluate including;     

• Obsolescence - What is the likelihood of the goods becoming obsolete and therefore very difficult to sell, unless they are imported and sold quickly?

• Perishability - Does the product set have a shelf life? Food or fresh flowers for example would not be attractive goods for a bank to consider risk weighting in a Letter of Credit facility.

• Packing - Is special packing required?, e.g. refrigerated container

• Marketability - Is there a strong demand for the products. The bank is thinking that in a worst case scenario how easy would it be to sell these items?  

• Does the Letter of Credit call for a full set of Bills of Lading, and if so, can they be consigned to the issuing bank which will provide extra control over the transaction. If goods are shipped by air, the airway bill will almost certainly be required to be consigned to the issuing bank.

• What is the margin of profit on the goods and are the goods presold against confirmed orders?

• What are the Incoterms - are goods adequately insured? In some instances a bank may insist on holding the original insurance policy as a security item.

• Speculation/overtrading - Does the Letter of Credit facility requested reflect the customer's normal trading patterns? The bank may be concerned that a customer is attempting to stockpile goods to take advantage of price fluctuations which could potentially have serious implications for the business if the market for the products crashed. 

• Storage - is there appropriate and sufficient storage for the goods when they arrive in the UK? Who owns the warehouse? Is insurance adequate? In some instances a representative of the bank may actually inspect the warehouse to ensure that it meets with the bank's expectation in terms of security etc.

• Import License - Certain goods may require the issue of an import license and the bank may required confirmation of this prior to the approval of a Letter of Credit facility.

• Fluctuating price - a long delivery cycle increases the risk that a sudden fall in price may render the goods undesirable or worst case loss making.

If all these considerations and risks can be considered and mitigated then a number of UK banks will be prepared to offer an Import Letter of Credit facility which is "risk weighted" and does take into account the above mentioned factors. The weighting will reflect the potential loss the bank would suffer upon default after recovering funds from selling the goods. Therefore a 20% risk weighting, which is in most instances the very best that any UK bank would consider, implies that the bank would recover £0.80 for each £1 of value of goods. In reality this is very rarely the case in a forced sale situation. It is more likely that a 50% - 75% weighting may be applied, but clearly this would be assessed on a case by case basis, as the factors are varied and open to interpretation by the bank's Trade Finance representative. The bank may require the customer to sign what is called a General Pledge. This is an undertaking whereby the customer acknowledges that the goods and or documents of title to the goods will be in pledge to the bank.

In summary it is well worth asking your bank whether they would be willing to consider this, as most will allocate a 100% risk weighting, which is in effect an easy option for the bank, and does not accurately reflect the actual risk.     

Import Letter of Credit Training 

   

Financing the Trade Cycle

As an international trader (importing, exporting or both), is your bank offering you finance which matches your trade cycle?

Over the past few years regulations have dictated that banks have to lodge more funds centrally if they provide their customers with facilities, notably overdrafts. Unsurprisingly, banks are therefore seeking to provide alternative financing structures which attract less centrally held funds.

This can work well for a bank's customers too, and Trade Loans can be structured to match with funding gaps for importers and exporters. This type of facility can be used in conjunction with traditional trade solutions such as Letters of Credit or Documents and Bills for Collection, or (given the right circumstances) in support of open account transactions.

Best advice is to ensure that your bank's international trade manager fully understands your trade cycle/s and recommends a loan facility to match with that funding gap. You should seek an improved lending margin other than that traditionally charged for an overdraft, as the bank is benefiting as mentioned previously. 

Most banks will require you to establish these loans with their Trade Services Centres, so again, you should be compensated (by a better borrowing rate) for this extra administration. The overall benefit for a bank's customers being funded in this way is a reduced cost to borrow, with facilities that accurately match their funding needs. The banks benefit as they will understand exactly what their lending is funding (i.e. the goods) and they will need to deposit less funds centrally.         

Transferable Letter of Credit

A Transferable Letter of Credit is used in cases where there are three parties to a transaction; an Importer (Buyer), Exporter (Supplier), and an intermediary party, such as a broker, who is responsible for arranging the sale.

In such a transaction, the intermediary party requests a Letter of Credit from the Importer as protection against non-payment. 

The Exporter, in turn, wants assurance from the intermediary party that payment will be made, and will also request a Letter of Credit. 

It may be the case, however, that the intermediary party has little working capital or does not have access to a line of credit with its bank to issue a separate Letter of Credit to the Exporter. As an alternative, the intermediary party may provide such assurance to the Exporter by transferring over a portion of the Letter of Credit it received from the Importer. This is termed a Transferable Letter of Credit.

To be able to transfer a Letter of Credit, the intermediary party must specifically request a Transferable Letter of Credit from the Importer.

The Letter of Credit must nominate a bank, generally the Advising Bank, who is authorized to effect a transfer.

The intermediary party would be the Beneficiary of the Letter of Credit and, in a Transferable Letter of Credit transaction, is referred to as the First Beneficiary. The First Beneficiary would then ask the Transferring Bank to transfer, in part or in full, its rights under the Letter of Credit to the manufacturer of the goods, who is referred to as the Second Beneficiary.

A Transferable Letter of Credit may be transferred only once; therefore, a Second Beneficiary is unable to transfer a portion of a Transferable Letter of Credit to a third beneficiary. It may, however, be transferred to more than one Second Beneficiary, in which case the L/C must state that partial shipments are allowed.

The following is a simplified example of a Transferable Letter of Credit transaction:

Importer: ABC Buyer, Hong Kong

Intermediary Party (Middleman): UK Trading Company Ltd

Supplier: XYZ Supplier Company Ltd, UK

Issuing Bank: WorldWide Bank

Transferring Bank: Big Bank UK PLC

As per ABC Buyer’s instructions, WorldWide Bank issued a Transferable Letter of Credit in favour of UK Trading Company Ltd who is acting as the intermediary party in the trade transaction. This Transferable Letter of Credit is in the amount of USD $100,000 and Big Bank UK is authorized and willing to do the transfer.

The description of goods is 5,000 pairs of shoes at USD $20 per pair. Once UK Trading Company Ltd as the First Beneficiary receives the Letter of Credit, it requests Big Bank UK to transfer USD $75,000 to XYZ Supplier Company, stating the same quantity of goods, 5,000 pairs of shoes, but at USD $15 per pair.

Big Bank UK advises the transfer has been made to XYZ Supplier Company Ltd, who now becomes the Secondary Beneficiary of the Letter of Credit.

Once XYZ Supplier Company Ltd has shipped the goods, it presents documents in accordance with the Transferable Letter of Credit, along with its draft for USD $75,000, to Big Bank UK. Big Bank UK then notifies UK Trading Company Ltd of the presentation.

UK Trading Company Ltd will present its own invoice and draft showing a value of USD $100,000 in order to comply with the original Letter of Credit. Big Bank UK checks the documents  then (if all in order) substitutes these documents for those presented by XYZ Supplier Company Ltd and forwards the documents to WorldWide Bank. 

Assuming all documents comply with the L/C terms, Big Bank UK receives USD$100,000 and pays USD $75,000 to XYZ Supplier Company Ltd and USD $25,000 to UK Trading Company Ltd.

Note:

  

It is advisable to request expert advice when requesting a Transferable Letter of Credit, particularly if you do not wish to run the risk of disclosure of names or values to the end buyer and supplier. It is possible to request that the L/C terms stipulate that documents are to be drawn up in such a way that this risk is minimised.

Banks will not however bear any responsibility for inadvertent disclosure within documentation once issued.

Transferable Credits are subject to UCP 600 Article 38.

A Guide to Profitable Importing

To remain competitive and profitable, many companies source raw materials, components and even finished goods from overseas suppliers. There are many reasons why a business may decide to import. Typical examples are:

• Lower labour costs
• Relative strength of the home currency against the supplier’s preferred / local currency.
• Access to skills and materials not available / scarce in the domestic market

Whilst suppliers will be more concerned with securing payment, importing businesses need to ensure that goods will arrive as ordered and in a timely manner. You should consider the following issues:

1. Locating suitable suppliers.  

Whilst lower costs may be a major factor in sourcing from overseas, the appointment of a reputable and experienced supplier will ensure that your reputation with your own customers will not be at risk. Factors to consider are:

• Where is the supplier located?
• Do they have a strong track record regarding quality (eg: meeting British / European standards)?
• Do they deliver on time every time?
• Do you need to appoint a local agent (eg: for regular quality inspection of goods)?
• Are goods presold or held in stock?

2. Transportation and logistics.

• How will the goods be transported - sea, air or road?
• How long will it take for goods to arrive?
• Who bears responsibility for transit risk, cost and other obligations as defined in Incoterms® 2010 (eg: FCA, FOB, CPT, CIP, CFR, CIF, DAP)?
• Have you researched Customs duties / licenses etc? Don’t be caught out with an unexpected bill once the goods arrive in the UK. Research the tariff code applicable to your product. Information can be obtained from HM Revenue & Customs.

3. What payment terms will the supplier offer?

• Payment in advance or on very short credit terms will have a negative impact on your cash flow.
• Consider the transit time of the goods and subsequent stocking times and credit terms given to your own customers.

4. Methods of Payment

• By offering secure / guaranteed payment to your suppliers can you secure longer credit terms?
• Do you need to issue Documentary Letters of Credit to suppliers?
• What will the impact be on your banking facilities?
• Are Letter of Credit terms and conditions favourable to you as well as your supplier?
• What additional costs will you incur?
• What administrative impact will additional banking paperwork create?
• How much is your bank charging you to remit international payments? Are you using the most cost effective payment channels?
• Should you consider an alternative Foreign Exchange / Payment provider who may be able to offer an online more cost effective solution than your bank?

5. Financing Imports.

• What support does your bank provide?
• Are you provided finance that meets your needs / matches your trade cycle?

6. Supply Chain Management.

• How do you manage your physical and financial 'supply chains'?
• Do you work closely with freight forwarders and your bank to optimise delivery of stock and shipping documents / effect timely and cost effective payments?

Import Letters of Credit & Risk Management Training